Fantastic Opportunity Available! RMS have an exciting role available for a Admin Assistant to join a leading Transport & Logistics client based in Wix, Essex.

Job Details
Job Type: Permanent
Salary: £26,000 per annum
Working Hours: Monday to Friday between 7AM – 5:30PM

Within this role, you will work under the direction of the Administration Manager to support general administrative tasks relating to completed job reconciliation and invoicing.

Key Responsibilities

• Checking all drivers weekly work to ensure Proof of Deliveries (PODs) are either electronically received or on paperwork, and match off accurately to the jobs built in the TMS.
• Liaising with our subcontract partners to agree all work they have carried out for us, ensuring all the PODs are received and uploaded to the jobs they’ve completed, and matching off their invoices to authorise for payment.
• Resolving queries regarding unclear or missing PODs, liaising with our drivers, customers, the Traffic Office, and subcontractors.
• Using the TMS Payroll section to check all electronically submitted timesheets are correct, and that all claims drivers have made for receipts and allowances are valid.
• Ensuring all revenue and billing information in each job is correct, ensuring the necessary Purchase Orders are present, and putting the job to the correct status in readiness for invoicing.
• Ensuring our admin inbox with queries is dealt with promptly.
• Using on-line customer invoicing portals to raise and submit invoices.
• Supporting the Administration Supervisor on any priorities as may be required from time to time.

What Are We Looking For:

• Excellent Microsoft Office skills particularly Excel where running reports and reconciling between spreadsheets is required.
• Proven numerical aptitude.
• Ability to work to deadlines with great attention to accuracy.
• Ability to multitask, show initiative, and prioritise work during busier periods.
• Willingness to take on new responsibilities and commitment to personal development.
• Ability to adapt plans and being able to deal with change

Interested? Apply directly or contact us with your CV on Catjobs@rms-recruitment.co.uk 

RMS is an equal opportunities employer, if you have not been contacted within 7 days following your application, please accept this as you have not been successful on this occasion